OZ RECRUITMENT - Privacy Policy

Last Updated: December 1, 2025

This Privacy Policy explains how OZ RECRUITMENT collects, uses, discloses, and protects your personal information. We are committed to protecting your privacy and complying with Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

Introduction

In this policy, "us", "we" or "our" means OZ RECRUITMENT (ABN 42 019 929 043) and its related bodies corporate. This policy sets out:

What kind of information we collect
How we collect it
How we use it
How we disclose it
Opting in and out
Management and security
How to seek access to and update your personal information
How to contact us with privacy queries

We are bound by the Privacy Act 1988 (Cth) and the Australian Privacy Principles. We may, from time to time, review and update this policy, including to take account of new or amended laws, new technology and/or changes to our operations. All personal information held by us will be governed by the most recently updated policy.

Definitions

Personal Information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not and whether the information or opinion is recorded in a material form or not.

Non-Confidential Information refers to personal information that you publish or communicate to the public via our website, such as in your profile.

Site refers to our website and any associated mobile applications or online platforms.

What Information We Collect

In general, the personal information we collect about you includes (but is not limited to):

Your name, contact details (including phone numbers, email addresses, and residential addresses)
Employment history, qualifications, skills, and experience
Information contained in your resume or CV
References and background checks (with your consent)
Financial information, including bank details for payroll purposes
Government identifiers such as tax file numbers (where required by law)
Information about your work rights and visa status
Information collected through interviews, assessments, and reference checks

The type of personal information we collect will depend on the type of products and services you have asked us to provide. We aim only to collect the personal information necessary for us to provide these products and services.

Collection Notice

At the time personal information is collected or as soon as practicable thereafter, we will advise you of:

Our details and how to contact us
The purpose for which the information is collected
Details of how to access any information held about you
The type of people and organisations to which we may disclose that information
The legal and other consequences of you not providing the information

We provide this notice unless any of the above is obvious in the circumstances, or detailed on a collection form.

Website Data Collection

We may collect data relating to your activity on our websites (including IP addresses) via tracking technologies such as cookies, or we may collect information from you in response to a survey. We generally use this information to:

Report statistics and analyse trends
Administer our services and diagnose problems
Target and improve the quality of our products and services
Personalise your experience on our website

To the extent this information does not constitute personal information, the Privacy Act does not apply and we may use this information for any purpose and by any means whatsoever.

Non-Confidential Information

We generally advise that you do not publish or communicate personal information, or at least limit the personal information that you publish or communicate, to the public via our Site, such as in your Profile (Non-Confidential Information). You acknowledge that we cannot control any third party collection or use of your Non-Confidential Information. You agree that we may use and disclose Non-Confidential Information for any purpose and by any means whatsoever.

How We Collect Information

We may collect your personal information from a variety of sources, including:

Directly from you: When you submit information through our website, applications, or forms
During communications: When you contact us by email, telephone, or in writing
From third parties: Including referees, previous employers, educational institutions, or recruitment agencies
Publicly available sources: Such as LinkedIn, professional directories, or social media
Through service providers: Such as background checking agencies or skills testing providers

We may collect your personal information when you:

Register with us as a job seeker or employer
Submit a resume or job application
Request or acquire a service from us
Provide a product or service to us
Complete a survey or questionnaire
Enter a competition or event
Participate in our services or assessments
Communicate with us by e-mail, telephone, or in writing

If, at any time, you provide personal or other information about someone other than yourself, you warrant that you have that person's consent to provide such information for the purpose specified.

Location Information

OZ RECRUITMENT may require access to the location of individuals for employment purposes, particularly for roles that require specific location-based work or for verifying work attendance where appropriate and with consent.

Why We Collect Information

The primary purpose for which we collect information about you is to provide you with recruitment and employment services you have requested. This includes:

Matching job seekers with suitable employment opportunities
Assisting employers in finding suitable candidates
Providing career advice and support
Managing employment placements and contracts
Processing payroll and employment-related administration

If you do not provide us with the information that we request, we may not be able to provide you with our products or services. For example, if you do not register as a job seeker, we cannot match you with suitable employment opportunities.

How We Use Information

In addition to the primary purpose outlined above, we may use the personal information we collect, and you consent to us using your personal information:

To provide you with news and information about our products and services, and opportunities that we believe you may be interested in
For purposes necessary or incidental to the provision of products and services to you such as administration and other operations including accounting
To personalise and customise your experiences
To manage and enhance our products and services
To communicate with you, including by email, mail, or telephone
To conduct competitions or promotions
To verify your identity and employment eligibility
To conduct background checks and reference checks (with your consent)
To investigate any complaints about or made by you, or if we have reason to suspect that you are in breach of any of our terms and conditions or that you are or have been otherwise engaged in any unlawful activity
As required or permitted by any law (including the Privacy Act)

How We Disclose Information

We may disclose personal information, and you consent to us disclosing your personal information, to our related entities (in which case, your personal information will be collected, used, disclosed, managed, and stored in accordance with this policy).

We may also disclose personal information, and you consent to us disclosing your personal information, to third parties where it is necessary to provide you with the products and services or for other purposes, such as:

Potential employers: When you are being considered for employment opportunities
Service providers: Engaged by us to perform functions or provide products and services on our behalf, such as payroll processing, IT services, mailing houses, debt collection, marketing, research, and advertising
Business partners: That are our agents, business partners, or joint venture entities or partners
Competition sponsors: That sponsor or promote any competition that we conduct or promote via our services
Authorised recipients: Authorised by you to receive information held by us
Legal and regulatory bodies: As part of any investigation into you or your activity, for example, if we have reason to suspect that you have committed a breach of any of our terms and conditions, or have otherwise been engaged in any unlawful activity
Business transfers: As part of a sale (or proposed sale) of all or part of our business
Legal requirements: As required or permitted by any law (including the Privacy Act)

Overseas Disclosure

We will not send your personal information outside of Australia unless:

It is necessary to complete your transaction
It is to a third party that we use to assist us in providing our goods and/or services to you
You have provided your consent
We believed on reasonable grounds that the organisation involved would only deal with your personal information in a similar manner to the requirements under Australian privacy laws
Where otherwise allowed by the Privacy Act

Security & Management

We have appointed a Privacy Officer to oversee the management of personal information in accordance with this policy and the Privacy Act.

We take reasonable steps to protect the personal information that we hold from misuse, loss, unauthorised access, modification, or disclosure. These steps include:

Implementing physical, electronic, and procedural safeguards
Using secure servers and encryption of sensitive data
Restricting access to personal information to authorised personnel only
Regular security assessments and updates to our security measures
Staff training on privacy obligations and data handling procedures

However, you acknowledge that the security of online transactions and the security of communications sent by electronic means or by post cannot be guaranteed. You provide information to us via the internet or by post at your own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, your personal information where the security of information is not within our control.

You acknowledge that we are not responsible for the privacy or security practices of any third party (including third parties that we are permitted to disclose your personal information to in accordance with this policy or any applicable laws). The collection and use of your information by such third party/ies may be subject to separate privacy and security policies.

If you suspect any misuse or loss of, or unauthorised access to, your personal information, please let us know immediately.

We use secure methods to destroy or permanently de-identify your personal information when it is no longer needed. We will retain your personal information while it is required for any of our functions, or for any other lawful purpose.

Accessing & Updating Your Information

You have the right to request access to the personal information we hold about you and to request its correction. To make a request, please contact our Privacy Officer using the details below.

We will respond to your request within a reasonable period and may charge a reasonable fee for providing access to your information (but not for making the request or for correcting your information).

In some circumstances, we may not be able to provide you with access to all of your personal information. If this occurs, we will explain why. Reasons may include:

Where access would pose a serious threat to the life or health of any individual
Where access would have an unreasonable impact on the privacy of others
Where the request is frivolous or vexatious
Where the information relates to existing or anticipated legal proceedings
Where providing access would be unlawful or denying access is required or authorised by law

We request that you keep your information as current as possible so that we may continue to improve our service to you.

Contact Us

If you have any questions or concerns about our privacy policy or practices, or if you would like to make a complaint about how we have handled your personal information, please contact us: